CAREER
OPPORTUNITIES
 

Job Summary 

 
Searching for an experienced, reliable and task-oriented Executive Assistant/ Office Manager. The Executive Assistant/Office Manager will work directly with C-level executives and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. 

 

​Duties and Responsibilities 

• ​ Answering phone inquiries, directing calls, and providing basic company information 

•  Perform clerical duties, maintain files, and organize documents 

• ​ Photocopying, faxing, overnight packages, collating, etc., as needed 

•  File online annual reports for entities owned by the company 

•  Provide documentation to appraisers (ShareFile, email) 

•  Maintain construction files, permits, and schedule 

•  Prepare check requests for various construction needs 

•  Maintain schedule of projects for date tracking 

•  Work with lenders, sellers, buyers, brokers to provide required  

•    documentation for projects due diligence 

•  Obtain Articles of Organization and EIN numbers for new projects 

•  Submit reports to accounting to track employee expenditures 

•  Keep server files organized and updated 

•  Travel and Trade Show Planning as needed 

•  Assist C-Level and staff as requested 

•  Other duties as necessary 

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Manager Skills  

•  Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities 

•  Exceptional interpersonal skills 

•  Comfortable in a fast-paced environment with multiple tasks and projects at hand 

•  Able to organize and manage large amounts of files and information 

•  Self-directed and able to work without supervision 

•  Energetic and eager to tackle new projects and ideas 

​ 

Requirements and Qualifications 

• Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field (Preferred)

•  Excellent written and verbal communication skills 

•  Able to concentrate on multiple problems/tasks at once 

•  Excellent time management and prioritization skills 

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Please forward all inquiries to: 

Frank Peters 
Asset Manager 
fpeters@wrsrealty.com